Top-3 Best AI Meeting Note Taker + Summaries + Task Creation + Calendar!
The Top-3 Best AI Meeting Note Taker + Summaries + Task Creation + Calendar!
Meetings are now effortless with AI note-takers capturing audio, transcription, summaries, and action items—so you can stay present and productive. ClickUp leads the pack, offering seamless integration with Zoom/Teams/Google Meet, AI-powered meeting summaries, auto-generated tasks, and team-friendly docs. Here’s the full lineup to transform your note-taking workflow:
ClickUp – Best all-in-one meeting note tool with AI summaries and task creation
Doodle – Best AI meeting scheduler for calendar coordination
Fireflies.ai – Best for recording, transcribing, and organizing voice notes
There was a time, not so long ago, when running a meeting required some major multi-tasking. Between keeping track of the meeting agenda, managing the conversation, and taking manual notes from scratch, something was bound to fall through the cracks. Thankfully, with the rise of AI tools for meeting notes, those days are over. ?
Artificial intelligence (AI) software has changed the way we work. AI for meetings makes it easy to capture the conversation and then process and organize it. That leaves you freer to focus on what’s happening, knowing you can review the AI meeting notes in your own time to make decisions and extract data for your project status report.
So with all the AI note-taking tools out there, which one would be best for your business? Join us as we review the top features and functionalities to look for and take you through the best AI tools for meeting notes available this year. ✨
How we review software at ClickUp
Our editorial team follows a transparent, research-backed, and vendor-neutral process, so you can trust that our recommendations are based on real product value.
Here’s a detailed rundown of how we review software at ClickUp.
The 10 Best AI Meeting Note Taker Apps in 2025
We’ve compiled a list of the best AI tools for meetings & note taking, from brilliant note-taking apps to transcription apps, and more. Let’s see what AI technology can do to make your meetings more productive at every level.
1. ClickUp: Best all-in-one meeting note tool with AI summaries and task creation
Summarize meeting notes, search for specific information, and automate manual tasks with AI!
ClickUp is one of the best AI tools for startups and small businesses available today. It’s the everything app for work that combines your projects, knowledge, and chat in one place—all powered by AI that helps you work faster and smarter. It helps you manage every aspect of your business—streamlining workflows, boosting productivity, and enabling collaboration. And because it’s completely customizable, you can adapt it to suit your specific needs.
ClickUp’s AI Meeting Notetaker offers a range of features to improve process efficiency and boost creativity. This feature automatically generates private Docs that include the meeting name, date, attendees, audio recording, summary, key takeaways, next steps, topics, and a full transcript.
It also integrates seamlessly with Zoom, Teams, and Google Meet and captures notes in the meeting host’s language. After the meeting, you can easily access the notes through your Calendar or Docs Hub. Ready to create action items? Ask ClickUp Brain, ClickUp’s AI assistant, to create tasks from the notes or share a summary on ClickUp Chat so your team has access to all the key highlights!
Outside of summarizing your meeting notes, Brain makes every meeting more productive by:
Extracting decisions, deadlines, and owners automatically, so you leave with a clear next-step plan
Generating follow-up emails and recaps in seconds, so everyone’s on the same page immediately
Fetching answers quickly from your transcripts, no matter how old, so you don’t have to read through pages of meeting notes
Linking meeting insights to projects and docs for full context, all in one place
Make every meeting transcript searchable with ClickUp Brain
Want to save more time? Use one of our meeting agenda templates to set clear expectations and get everyone on the same page. Create immediate engagement using ClickUp’s ChatGPT Prompts for Team Meetings to kickstart the brainstorming process and generate discussion points.
Instantly summarize lengthy comment threads with a click of a button using ClickUp AI
If you’re a stickler for taking your own notes, use our Meeting Note Style Template, or start a plain ClickUp Doc to capture key moments and takeaways. You can also jot down quick notes or checklists on the ClickUp Notepad. Both the Notepad and Docs come with ClickUp Brain built right in so you can write notes more quickly, concisely, and creatively.
Need to capture ideas outside a meeting? Talk to Text in ClickUp Brain MAX, your desktop AI companion, lets you dictate notes hands-free— whether you’re walking between calls or brainstorming in the hallway—and have them instantly converted into actionable tasks inside ClickUp.
Capture ideas, share instructions, and get things done 4x faster with Talk to Text in ClickUp Brain MAX
Download ClickUp Brain MAX for your desktop
This all-in-one approach means your meeting notes, ad-hoc voice memos, and AI-powered summaries all live in the same workspace, ready to share with your team.
ClickUp best features
Capture meeting notes and generate action items automatically with the AI notetaker
Store all your meeting Docs in one place for easy access and searchability
Edit meeting notes in real time with your team, dramatically enhancing collaboration
Translate your meeting documents from English into Spanish, French, or Japanese, among other languages
See all your tasks, workflows, and projects in the way that works best for you via ClickUp’s Custom Views
Access ClickUp from a web browser, a desktop app, an iOS or Android mobile app, or a Chrome extension
Integrate with over 1,000 work apps, including Zoom, Microsoft Teams, Google Meet, Slack, Outlook, HubSpot, and Salesforce to help streamline your workflow
ClickUp limitations
The mobile app doesn’t yet offer all the views that the desktop one does
While the user interface is highly intuitive, because there are so many features, it can take some time to get used to them all ?
2. Doodle: Best AI meeting scheduler for calendar coordination
Before you can create meeting notes, you first need to coordinate the attendee’s calendars to get them to that meeting. That’s where Doodle comes in. You can schedule one-on-one meetings and team meetings quickly and easily.
Set up your availability, then share it by sending a link to your chosen invitees. They can then choose the time that works for them, which blocks that time out in your calendar, so you’ll never double-book anyone again. And when you have multiple invitees, you can easily find the most suitable time for everyone.
Plus, Doodle integrates with meeting platforms like Zoom, Microsoft Teams, and Google Meet. ?️
Doodle best features
The system sends out reminders for scheduled meetings, so you don’t have to deal with no-shows
The customizable branding allows you to align the system with your business’s branding
You can also use Doodle to collect data via a survey or poll
Doodle works on mobile devices too, so you can schedule meetings while you’re out and about
Doodle limitations
Some users feel that scheduling multiple events for large groups of people is more time-consuming than it needs to be
It can be tricky to use when working with invitees across different time zones
Doodle pricing
Free: $0
Pro: $6.95/month per user
Team: $8.95/month per user
Enterprise: Contact for pricing
Doodle ratings and reviews
G2: 3.7/5 (13 reviews)
Capterra: No reviews yet
Ideal for:
Remote teams managing global time zones — Set meetings efficiently across regions, then pair with a note-taking tool to capture key decisions
3. Fireflies.ai Best for recording, transcribing, and organizing voice notes
Fireflies.ai can perform real-time transcription during an audio or video call or transcribe from a meeting recording. Then it can summarize the key points, decisions, and action items that come out of the meeting. ✍️
If you want to relisten to any part of the meeting, you can search for keywords and then run the playback at normal speed or up to twice that. Collaboration tools allow your team to comment on, pin, or react to the conversation, or pull out snippets to create sound bites.
The Free plan allows up to 800 minutes of storage and the Pro plan up to 8,000, while the Business and Enterprise plans offer unlimited space.
Fireflies.ai best features
Fireflies.ai works in 40+ languages, handling different accents and dialects
It can detect and label the voices of different speakers
It integrates with multiple meeting platforms, including Microsoft Teams, Zoom, Skype, and Google Meet
You can share meeting notes to other platforms like Asana, Slack, or Notion
Fireflies.ai limitations
If the audio track isn’t of good quality, it can affect the accuracy of the transcription
CRM, Zapier, and Slack integrations are only available from the Pro plan and up
Fireflies.ai pricing
Free: Free
Pro: $10/month per user
Business: $19/month per user
Enterprise: Contact for pricing
Fireflies.ai ratings and reviews
G2: 4.5/5 (70+ reviews)
Capterra: 4.0/5 (5 reviews)
Ideal for:
Client-facing teams handling multiple calls daily — Focus fully on the conversation while Fireflies transcribes and tags key discussion points automatically